Minutes of board meetings are an essential part of good governance. They that there are accurate records of every discussion and decision. The responsibility of taking minutes of a meeting usually are the responsibility of the board secretary or someone designated for the task.

The person taking meeting minutes must be competent to listen and record the entire conversation even if some directors are debating a point or talking over one another. Additionally, the minutes may be scrutinized by a judge in a legal matter against the company, therefore they must be as objective and neutral https://www.aboutboardroom.com as possible to protect the company from legal liability.

Identify the date and time of the meeting. This information is required to organize your minutes document following the meeting. It also makes it easy for readers to locate the information quickly. It is important to note whether the meeting was regular or a special one. an emergency or executive session.

List all attendees who attended the meeting, including presiding officers and board members and non-voting attendees like staff or guests. Having an accurate record of who’s present is crucial particularly in recording meetings held remotely.

Include a brief overview of each agenda item, accompanied by brief summary sentences or two that mentions the main topics of discussion and any important decisions that were made. It’s important to not include too excessive detail however. A lengthy, detailed document can be overwhelming to readers and make it difficult to understand the direction of the company.